BY-LAWS OF THE METROPOLITAN MATHEMATICS CLUB OF CHICAGO
ARTICLE I - Name
This organization shall be called the Metropolitan Mathematics Club of Chicago.
ARTICLE II - Purpose
The purpose shall be to encourage an active interest in mathematics; to afford a medium of interchange of views regarding mathematics and the teaching of mathematics; and to further the cooperative study of problems relating to mathematics and the teaching of mathematics at all levels.
ARTICLE III - Membership
Any person who is interested in mathematics is eligible for membership in the club. Payment of annual dues qualifies that person as a voting member.
The Board may award lifetime memberships.
ARTICLE IV - Dues
Dues shall be paid by all members, except life members, at the rates set by the Board of Directors.
ARTICLE V - Meetings of Members
The club shall meet at least four times a year. The dates shall be set by the Board of Directors.
ARTICLE VI - Board of Directors
The affairs of the Club shall be conducted by its Board of Directors.
The Board shall ordinarily consist of eight elected Directors which includes the current President, President-Elect, and Past-President. However, the number of elected Directors may be changed from eight to another even number, not fewer than four nor more than fourteen, by resolution of the Board.
Regular terms of office for elected Directors shall initially be for periods of three years; but the Board may change this to two years. However, terms shall be so fixed at the start or upon any increase in or decrease in the number of elected Directors, that approximately an equal number of regular terms shall expire at each annual election.
The Board of Directors may designate up to four appointed members with voice but no vote upon recommendation of the President and majority vote of the Board. These appointed members would serve a term of one year.
Any vacancy on the Board of Directors shall be filled by a majority vote of the persons serving on the Board at the time the election is held to fill the vacancy. Each person so elected by the Board shall serve for the unexpired term of the person he (or she) replaces.
The Board of Directors shall meet at the discretion of the President no less than three times each year. Meetings of the Board may also be called by a majority of the members of the Board.
The Board meetings shall be open to all members of the Club and the Board shall report all salient actions to the members.
ARTICLE VII - Executive Committee
The Executive Committee shall consist of the President, President-Elect, and Past-President. In the event that an emergency situation arises in which a decision by the Board is necessary, but it is not possible for the Board to convene for this purpose, a majority vote of the Executive Committee may act in lieu of the entire Board.
ARTICLE VIII- Elections
At least three months prior to the May meeting, the Past-President shall appoint a nominations committee of not less than three members. It shall be the duty of the nominations committee to nominate at least one member for each elected position to be filled on the Board of Directors and for the office of President-Elect.
The nominations committee shall nominate for the position of elected Director any person who has been a member of the Club for at least two full years, and for the office of President-Elect any person who has been a member for at least three full years.
The election shall be conducted by mail and the persons with a plurality of the votes shall be elected.
The elected Directors and the President-Elect shall take office in the month of May following said elections.
ARTICLE IX- Officers
The officers of the Club shall be President, President-Elect, Past-President, Secretary, and Treasurer. However, other officers, such as historian, editor, or committee chairpersons, may be established as the Board of Directors deems necessary to carry out the functions of the Club.
At the May meeting, the newly convened Board may choose officers, such as historian, from among the elected or appointed Directors. Each person so chosen shall hold office for the period from May of that year until the next May. They shall take office on the same date in May on which the new President assumes office.
The President-Elect shall be elected by the members of the Club in the manner prescribed above. Each person so elected shall serve as President-Elect from May in the year of their election until the next May. At that time that member shall assume the office of President and shall serve in this office until the next succeeding May. Upon completion of term as President, the member shall become Past-President. The Board shall determine the date in May each year on which the President and President-Elect will take office. No person shall serve as President for two consecutive full terms.
The President shall preside at all meetings of the members and of the Board of Directors. The President shall perform such duties as customarily pertain to the office of President or as he (or she) may be directed to perform by resolution of the Board of Directors not inconsistent with provisions of law or these By-Laws.
The President-Elect shall be responsible for the organization and execution of the program for the monthly meetings. The President-Elect shall have and exercise all the powers, authority, and duties of the President during the President's absence.
The Past-President shall act when the President is unable to fulfill the duties of that office. The Past-President shall nominate members for elected positions as stipulated in Article VIII.
The Secretary shall keep records of all members and their addresses and of all proceedings of the Club and the Board of Directors.
The Treasurer shall receive all dues and other income, pay all bills as directed by the Board, and keep records of all transactions.
ARTICLE X- Acts of the Board
Those resolutions of the Board of Directors which establish specific objectives, which commit the Club to specific responsibilities, and which otherwise set policy for the Club, shall be called Acts of the Board.
A record of all current acts will be maintained by the secretary and made available, upon request, to all Club members.
ARTICLE XI- Finances
All funds shall be deposited by the Treasurer in a depository which is insured by the Federal Government. The title of the account shall be the same as the name of the Club. Disposition of funds shall be approved by the Board of Directors. The Treasurer shall be bonded to an amount equal to the anticipated funds for the fiscal year.
ARTICLE XII- Parliamentary Authority
The rules contained in "Robert's Rules of Order, Revised" shall govern in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE XIII- Dissolution of the Club
If at any time the Club shall cease to carry out the purpose as herein stated, all assets and property held by it, whether in trust or otherwise, shall, after the payment of its liabilities, be paid over to an organization selected by the Board of Directors, which has similar purposes and has established its tax-exempt status under Section 501 (e) (3) of the Internal Revenue Code of 1954 as now enacted or as it may hereafter be amended, and such assets and property shall be applied exclusively for such charitable, scientific, and educational programs.
ARTICLE XIV- Petition and Referendum
Each member of the Club shall have the right to petition the Board on any Club matter. If the Board does not concur and the petitioner secures the signature of 25 members of the Club, then the Board must submit the issue to the membership for a referendum.
ARTICLE XV- Amendments to By-Laws
These By-Laws may be amended by a majority of the members voting at any time, provided notice of the proposed amendment shall have been sent by mail to every member, and during one meeting of members sufficient time has been provided for a discussion of the proposed amendment. The vote shall be conducted by mail. Revised, 2/97
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